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Beau Kelly

Zoom for Outlook: A Powerful Plugin for Online Meetings


How to Download Zoom Add-in for Outlook 2016




If you use Zoom for video conferencing and Outlook for email and calendar management, you might want to integrate them to make your life easier. With the Zoom add-in for Outlook 2016, you can schedule Zoom meetings from your Outlook calendar, invite attendees, and change meeting options without leaving Outlook. In this article, we will show you how to download and install the Zoom add-in for Outlook 2016, and how to use it to create and manage Zoom meetings.


What is Zoom Add-in for Outlook 2016?




Zoom add-in for Outlook 2016 is a native integration that allows you to add a Zoom meeting to a new or existing Outlook calendar event. It is different from the Zoom Outlook plugin, which is an application installation that requires a Microsoft Exchange account. The add-in is hosted by Microsoft Office AppSource and can be deployed and configured by Outlook admins. The add-in also supports contacts and calendar integration with Office 365.




download zoom add in for outlook 2016


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Some of the benefits of using the Zoom add-in for Outlook 2016 are:


  • You can schedule Zoom meetings from your Outlook calendar with one click.



  • You can invite attendees from your Outlook contacts or email addresses.



  • You can change meeting options such as audio, video, password, waiting room, and more from within Outlook.



  • You can join Zoom meetings from your Outlook calendar or email reminders.



  • You can sync your Zoom meetings with your Office 365 calendar and contacts.



How to Install Zoom Add-in for Outlook 2016?




To add the Zoom add-in to Outlook 2016, there are different steps depending on the device and version of Outlook being used. Here are the instructions for each scenario:


For Outlook Web




Enable online meeting option




  • Go to the Events and invitations tab in settings.



  • Enable the Add online meeting to all meetings option.



Select Zoom as meeting provider




  • Select Zoom from the list of meeting providers.



  • Click Save.



For Outlook App on Android or iOS




Go to Add-ins in settings




  • Open the Outlook app on your device.



  • Tap the menu icon in the top left corner.



  • Tap the cog icon in the bottom left corner.



  • Tap Add-ins.



Find and add Zoom




  • Find Zoom in the list of available add-ins.



  • Tap the + button next to it to add it.



For Outlook on Desktop




Search for Zoom for Outlook in Add-ins for Outlook browser




  • Open Outlook on your desktop.



  • Click the Get Add-ins button in the top toolbar.



  • Type Zoom for Outlook in the search box and press Enter.



Click Add button




  • Click the Add button next to the Zoom for Outlook add-in.



  • Click Continue to confirm.



  • The Zoom add-in will be added to your Outlook ribbon.



How to Change Meeting Options with Zoom Add-in for Outlook 2016?




Once you have installed the Zoom add-in for Outlook 2016, you can use it to create and edit Zoom meetings from your Outlook calendar. Here are the steps to change meeting options with the Zoom add-in:


Open the Outlook calendar item




If you have already created a Zoom meeting from your Outlook calendar, you can open the calendar item to edit it. If you want to create a new Zoom meeting, you can create a new calendar item and click the New Meeting button in the Zoom section of the ribbon.


Click Edit




To change the meeting options, you need to click the Edit button in the Zoom section of the ribbon. This will open a new window with the Zoom meeting details.


Click the three dots in the top toolbar




In the Zoom meeting window, click the three dots icon in the top toolbar. This will open a menu with more options.


Sign in to Zoom account if prompted




If you are not already signed in to your Zoom account, you will be prompted to do so. Enter your email and password, or sign in with Google, Facebook, or SSO.


Click Zoom and then Settings




In the menu, click Zoom and then Settings. This will open a new window with the Zoom meeting settings.


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Change meeting options and click Update




In the Zoom meeting settings window, you can change various options such as:


  • Audio: You can choose whether to allow participants to join by computer audio, phone audio, or both.



  • Video: You can choose whether to enable or disable video for host and participants.



  • Password: You can set a password for your meeting or generate a random one.



  • Waiting room: You can enable or disable the waiting room feature, which allows you to admit participants one by one or all at once.



  • Mute participants upon entry: You can choose whether to mute all participants when they join the meeting.



  • Show join before host: You can choose whether to allow participants to join before you start the meeting.



  • Show alternative hosts: You can choose whether to show or hide alternative hosts who can start and manage the meeting in your absence.



  • Show advanced options: You can click this link to access more options such as recording, breakout rooms, polling, and more.



After you have changed the meeting options as desired, click the Update button at the bottom of the window. This will save your changes and close the window.


Click Save or Send on the calendar item




To finalize your changes, you need to click either Save or Send on the Outlook calendar item. This will update your calendar event and send email invitations or updates to your attendees. You can also copy or delete the Zoom meeting link from here if needed.


Conclusion


In this article, we have shown you how to download and install the Zoom add-in for Outlook 2016, and how to use it to create and manage Zoom meetings from your Outlook calendar. With this integration, you can save time and hassle by scheduling and joining Zoom meetings without leaving Outlook. You can also invite attendees from your Outlook contacts or email addresses, and change meeting options such as audio, video, password, waiting room, and more from within Outlook. We hope you find this article helpful and enjoy using the Zoom add-in for Outlook 2016.


If you have any questions or feedback about the Zoom add-in for Outlook 2016, please feel free to leave a comment below or contact us through our website. Thank you for reading and happy Zooming!


FAQs


Here are some frequently asked questions and answers about the Zoom add-in for Outlook 2016:


Q: How do I uninstall the Zoom add-in for Outlook 2016?




A: To uninstall the Zoom add-in for Outlook 2016, you can follow these steps:


  • Open Outlook on your device.



  • Click the Get Add-ins button in the top toolbar.



  • Click the My add-ins tab on the left side.



  • Find the Zoom for Outlook add-in and click the X icon next to it.



  • Click Remove to confirm.



Q: How do I update the Zoom add-in for Outlook 2016?




A: The Zoom add-in for Outlook 2016 is automatically updated by Microsoft Office AppSource. You do not need to manually update it. However, you can check for updates by following these steps:


  • Open Outlook on your device.



  • Click the Get Add-ins button in the top toolbar.



  • Click the Admin-managed tab on the left side.



  • Find the Zoom for Outlook add-in and click the i icon next to it.



  • If there is an update available, you will see a New version available message. Click it to update.



Q: How do I troubleshoot the Zoom add-in for Outlook 2016?




A: If you encounter any issues or errors with the Zoom add-in for Outlook 2016, you can try these troubleshooting tips:


  • Make sure you have a stable internet connection and a valid Zoom account.



  • Make sure you have the latest version of Outlook and Zoom installed on your device.



  • Make sure you have enabled online meeting option and selected Zoom as meeting provider in your Outlook settings.



  • Make sure you have signed in to your Zoom account in the Zoom meeting window.



  • If none of these tips work, you can contact Zoom support or Outlook support for further assistance.



Q: How do I join a Zoom meeting from Outlook 2016?




A: To join a Zoom meeting from Outlook 2016, you can follow these steps:


  • Open the Outlook calendar item that contains the Zoom meeting link.



  • Click the Join Online Meeting button in the ribbon or in the body of the event.



  • This will launch the Zoom app on your device and connect you to the meeting.



Q: How do I share my screen during a Zoom meeting from Outlook 2016?


A: To share your screen during a Zoom meeting from Outlook 2016, you can follow these steps:


  • In the Zoom meeting window, click the Share Screen button in the bottom toolbar.



  • Select the screen or application that you want to share from the list of options.



  • If you want to share computer audio or optimize video quality, check the corresponding boxes at the bottom of the window.



  • Click Share.



  • To stop sharing, click the Stop Share button in the top toolbar.





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